Substitute Qualifications

 

Medical Evaluation/Health Appraisal

The health appraisal is a requirement prior to being assigned substitute jobs.  

All Employees must submit to TWC a medical statement signed and dated within the last 6 months by a licensed physician or other health care professional verifying that they are in good mental, physical, and emotional health appropriate for the position for which they are applying.  This statement is best submitted to TWC with the application but can be obtained after application but before meeting with a navigator. Subsequent medical statements must be submitted every two years or sooner as required in writing by a physician or other health care professional.  If in the opinion of a physician or mental health practitioner, an employee’s examination or test results a physical, emotional, or mental condition that could be hazardous to a child, other staff, or self, or that would prevent satisfactory performance of duties, such employee will not be assigned or returned to a position until the condition is cleared and such employee may be terminated.

It is highly recommended that all Guest Teachers receive annual flu and covid vaccines to stay healthy and ready to work.   

		Where to get	Cost	Type of document to upload	How often
Medical Evaluation		Colorado CPR & Safety Professionals	$49.00	Form signed by authorized medical provider	2 years from date of first exam
		Your health care provider	Co-pay	Form

Immunizations

Employee will attest upon hire that they are current for all immunizations recommended by the Center for Disease Control for your age group.  If you have an exemption, documentation must be kept in the employee file.

Background Checks

Once your initial application is approved, your navigator will provide specific instructions and paperwork to complete all required background checks in a timely manner. 

Criminal background checks through the Colorado Bureau of Investigations, Federal Bureau of Investigations and any other required background checks must be performed on all employees. All background checks require the employee have his/her fingerprints obtained by an appropriate law enforcement agency.  The employee must have his/her fingerprints obtained no later than 5 days following employment.  TWC also performs a check of the Statewide Automated Child Welfare Database – TRAILS, for confirmed cases of child abuse or neglect on all employees prior to beginning work. 

Applicants or employees who have been convicted of sex crimes, offenses involving children as victims, crimes of violence or domestic violence, or drug-related offenses within the preceding five years will be denied employment or terminated.  For applicants or employees who have been convicted of a crime other than those listed, TWC and the General Services Administration will review the facts of the individual case and the individual’s position before determining whether the conviction is relevant to that individual’s employment. 

Because the particular facts and circumstances may vary widely and are often unique, any action taken in an individual case should not be assumed to establish a precedent in other circumstances. TWC may require, in its sole discretion, employees to re-submit clearance applications at any time during their employment subject to applicable laws.

All Guest Teachers request FBI, CBI and TRAILS background checks with fingerprints using SOS unique ID # (SOS receives message/docs when these come back)

Background Check Type	Where to get	Type of Doc	Cost	How much time to receive?
FBI and CBI	CO Fingerprinting	Email Clearance to TWC	$18.00	Up to 7 days
Trails/Child Abuse	Complete form and return ASAP	Letter to TWC	$35.00 – Paid by TWC	Up to 7 days

 

Zoom call with SOS Director – Interview 

Minimum Qualifications for Guest Teachers, All Positions:

1. SOS requires all substitutes to be at least 21 years old

2. Home or school address is located in an area SOS serves

3. Have at least 2 full days days or 15 hours/week availability (weekly average).

4. Able to clear all background checks (FBI, CBI, Child Abuse/TRAILS)

5. Physically able to work with small children, (lifting up to 30 lbs, bending, sitting on floor, supervising by sight and sound). Must complete form within one week.

6. Completed at least one college Early Childhood Education Course? ECE 101 or ECE 103?

7. Has at least one year of working with groups of children under age 8 ( more experience required for Lead Teachers)

8. Can provide 3 professional references with contact information

9. Immunizations are current

11. Has or can get CPR/First Aid within 2-3 weeks or being placed on a job (there are exceptions to this if waiting to get this training)

12. Is registered in PDIS.

Guest Teacher/Director Qualification Requirements

Guest Teachers must be qualified for a 3.0 Credential Level III with PDIS training and SOS Onboarding training.

Position	Cred. Level	Education	Experience	PDIS Training	SOS Training
FCCH Provider & Qualified Provider	II or III	Varies, depending on license: Level 3 requires college.	Varies, depending on license: 3 months – 2 years verifiable experience. ECPC	15.5 Hours	8
Teacher Lead	III	ECE college course, EQIT, Pyramid. or B.A. in related field.	1 year classroom child care teaching assistant	12.5 Hours	8
Director:	IV	Director’s credential or college coursework + experience equivalent	1 year Assistant Directing or Directing, depending on size of center	12.5 Hours	8
Kitchen:	II	Must have PDIS ECPC level 2	Experience cooking for large groups	12.5 Hours	8

Verifiable experience must from a licensed center or home . 

 

Permission to conduct a background check email

Submit background checks immediately to Colorado Fingerprinting and Complete Trails Form and add to google file.

  

PDIS Registration, Licensing File Uploads

• Employee will register in PDIS as an employee of The Wheelhouse Colalborative and begin required training via the PDIS online training library
• Apply for Teacher Credential if qualified, otherwise wait until after SOS PLC
• Employee will upload documents shown below into Employee PDIS File. These files are kept in private Employee google file